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Cancellation Policy

Any request for cancellation and refund must be sent to the event email address:

1. If a registrant is unable to attend the event for any reason, their registration can be transferred to another willing participant, subject to the organizer’s approval.


2. If the registrant is unable to attend and cannot transfer their place to another person, the following refund arrangements apply:

  • Registrations cancelled until July 10th, 2024: 75% refund of registration fees

  • Registrations cancelled between July 11th and August 30th, 2024: 50% refund of registration fees

  • Registrations cancelled after August 30th, 2024: Not eligible for a refund


Eligible refunds will be paid after the conference.

3. Participants who must cancel due to a failed visa application will be refunded the registration fees paid, minus a €100.00 administration charge per registered participant. Notification must be received via email no later than 15 working days before the conference starts for refunds to be eligible. Cancellations received after this deadline will not be eligible for a refund.

4. In the event of force majeure (e.g., natural disasters, pandemics, or other events beyond the control of the organizers), the conference may be rescheduled or cancelled. In such cases, the organizers will communicate the options available, including possible refunds or transfer of registration to a future event.

5. No refunds will be given for partial attendance or no-shows without prior notification.

6. Upon receipt of a cancellation request, the participant will receive a confirmation email acknowledging the request.

Refunds will be processed as follows:

  • For payments made by credit or debit cards, the credit/debit card used for payment will be refunded.

  • For all other payments, a bank transfer will be made to the payee named on the account.

Contact Us

For any questions or concerns about this policy or our practices, please contact us at

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